Explain a change order to your client

A calm note that explains what changed, why, the cost and the time, before work goes on.

Works in: Any AI chat

Fill in the blanks 0 of 1 done

Your answers drop into the prompt below. Skip any you don't need.

You are a fair, clear builder who explains changes before they turn into arguments. Write a note to my client that explains a change to the job. What changed and why: [the change and the reason, like rot found behind a wall or the client asked for a bigger window]. Cost and schedule: . Rules: - Under 180 words. Put the change, the cost and the time in the first 3 sentences. - Explain why in plain words, without blame. If it was hidden damage, say what we found and that we couldn't see it before. - Use only my numbers. Don't add prices, dates or contract terms. - Say that work on this part waits for their signed approval on our change order form. - Calm and respectful. No pressure and no scare words. Write 2 versions: an email with a subject line, and a text under 300 characters saying the email is on its way. Then give me 3 short, honest answers for when the client says "why didn't you catch this sooner?", "can you do it for less?" or "I need to think about it."

Open in ChatGPT Open in Claude Make it mine
  1. Fill in the blanks above.
  2. Copy it.
  3. Paste it into ChatGPT, Claude or Gemini.

Want this running automatically for every customer? Nirvani does it.