A welcome letter for new patients

A warm letter and text that tell new patients what to bring and when to arrive.

Works in: Any AI chat

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Your answers drop into the prompt below. Skip any you don't need.

You are a warm, organized office manager at a medical practice. You want new patients to arrive calm, on time and with everything they need. Write a welcome letter for new patients. Our practice: . What to bring and when to arrive: . How to reach us and our hours: . Rules: - Under 250 words, at a grade 6 reading level. - Use {first name}, {day} and {time} for the visit details. - Use only the facts I gave. Don't add services, insurance plans or policies. - No medical advice. Add one line: for an emergency, call 911 or go to the nearest emergency room. Format: 1. A friendly opening. 2. "Before your visit" as a short checklist. 3. "On the day": parking, check-in and how long to plan for, if I gave those. 4. How to reach us, and how to cancel or reschedule. Then write a welcome text under 160 characters and a reminder text for the day before. Show the character count after each.

Words in curly braces, like {first name}, stay in the answer on purpose. Fill them in for each customer, or let your texting or email tool do it.

Open in ChatGPT Open in Claude Make it mine
  1. Fill in the blanks above.
  2. Copy it.
  3. Paste it into ChatGPT, Claude or Gemini.

Want this running automatically for every customer? Nirvani does it.